AI · MOBILE-FIRST · HIPAA-AWARE
An esthetician intake form gathers a new client's skin history, current concerns, allergies, products in use, contraindications, and informed consent to treatments before the first appointment. Formfy drafts the intake, sends a mobile signing link, and stores each signed copy with a full audit trail.
Built for service businesses that need signed forms before the appointment, activity, treatment, rental, event, or job.
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Esthetician intake form: a structured questionnaire and consent document a new client completes before a facial, peel, or skincare service, covering skin history, allergies, product use, contraindications, and informed consent to treatment.
Legal name, date of birth, address, phone, and email.
Skin type, sensitivity, acne or rosacea history, and current skincare goals.
Topical allergies, fragrance sensitivities, latex, and reactions to prior treatments.
Active ingredients in use — retinoids, AHAs/BHAs, hydroquinone — and current routine timing.
Oral medications including isotretinoin, blood thinners, photosensitizers, and relevant conditions.
Recent facials, peels, laser, microneedling, injectables, and waxing.
Pregnancy, active infection, sunburn, open wounds, or other contraindications.
Client acknowledges the nature of the service, expected outcomes, and possible reactions.
Optional consent for before-and-after photography for clinical records or marketing.
Electronic signature with timestamp captured before the first service.
Tell Formfy the treatments offered, populations, and consent requirements — and the AI drafts the intake.
Skin history, allergies, products, contraindications, and consent populate automatically.
Deliver the intake link the moment booking confirms; clients complete it on their phone.
IP, timestamp, and signature geometry stored on the signed intake PDF.
Build the intake once; every new client receives a fresh prefilled link.
Trigger the intake from your scheduler, your website, or a QR code at the desk.
Each example below generates a starting-point form you can review, customize, and send for signature.
Describe the activity and we'll draft a complete, signature-ready waiver.
Send the intake link the moment booking confirms so the service opens on the treatment, not paperwork.
Clients complete and sign on a phone — no clipboard, no front-desk wait.
Isotretinoin, recent sun exposure, and active conditions appear before the client arrives.
Informed consent and the optional photo release ride on the same intake.
Every signed intake lives in your dashboard with IP, timestamp, and signature geometry.
Build the intake once; send it to every new client with their name prefilled.
From blank page to signed form in four steps.
Tell Formfy your treatments, populations, and consent requirements.
AI drafts the intake with skin history, allergies, contraindications, and consent.
Deliver the intake link with the booking confirmation.
Signed intake lands in your dashboard with full audit trail.
| Feature | Paper | Generic PDF | Formfy AI |
|---|---|---|---|
| Time to first completed intake | 10-15 minutes in the waiting area | 5-10 minutes typing and emailing | Completed before the service opens |
| Mobile-friendly | No | Awkward pinch-zoom PDF viewer | Native mobile form and signing |
| Audit trail | None | Date only | IP, timestamp, signature geometry |
| Reusability | Reprint per client | Re-edit per client | One template, prefilled per client |
| Contraindication surfacing | Discovered at the desk | Discovered at the desk | Surfaced before the client arrives |
| Storage and retrieval | Filing cabinet | Email or Drive folder | Searchable dashboard with audit log |
| Cost per signed intake | Paper, ink, scanner time | Free PDF + manual chase | Included from $19/month |
Electronic signatures on esthetician intake forms are legally enforceable under the U.S. ESIGN Act of 2000 and UETA in 49 states.
Esthetics intakes can be completed and signed on a phone before the client arrives.
Mobile-first signing eliminates the front-desk clipboard for new client onboarding.
Reusable intake templates remove repeat data entry for every new skincare client.
Tell Formfy the treatments, populations, and consent requirements.
AI drafts the intake with skin history, allergies, and consent.
Deliver by SMS or email; client signs on their phone.
Signed intake lands in your dashboard with full audit trail.
Send the intake alongside scheduled service confirmations.
Trigger the intake send on new client creation.
Collect the signed intake and the deposit in the same booking flow.
Add new clients to your post-service follow-up sequence.
Route signed intakes to any tool in your stack via webhook.
Notify the provider the moment a new intake is signed.
Example workflow
A skincare studio confirms a new facial booking, the confirmation includes the intake link, the client completes skin history and consent on their phone the night before, and the esthetician reviews contraindications and recent product use before the appointment.
An esthetician intake form is a structured questionnaire and consent document a new client completes before a facial, peel, or skincare service — covering skin history, allergies, product use, contraindications, and informed consent.
Esthetician intake requirements are governed by state and local cosmetology or esthetics boards rather than a single federal mandate. Most state rules expect documented client screening and informed consent before chemical or microneedling services.
Describe your treatments, populations served, and consent requirements to Formfy. The AI drafts an esthetics intake with skin history, allergies, contraindications, and informed consent, and you edit the fields before sending.
You do not need a lawyer for a standard facial intake. Higher-risk services — peels, microneedling, advanced modalities — benefit from attorney review of consent language for the state in which you are licensed.
Electronic signatures on esthetician intake forms can be legally enforceable under the ESIGN Act and UETA when intent, consent, identity, and records are properly captured.
Client identification, skin history, allergies, current products, medications, recent treatments, contraindications screening, informed consent to the service, optional photo release, and signature with date.
Formfy starts at $19/month for the Basic plan with 100 submissions/month and includes a 15-day free trial. Higher tiers scale up to 2,500 submissions per month.
Yes. Every section, question, and consent block is editable. Add service-specific screenings — peel depth response, microneedling bleeding-disorder questions, lash adhesive history — as needed.
Yes. Formfy supports parent or guardian e-signature blocks on the same intake so a minor's adult representative can sign on the client's behalf where state rules require it.
Yes. The same form can include an optional before-and-after photography consent, and the client's signature covers both the service consent and the photo release in one document.
Formfy helps generate structured waiver, release, consent, and intake forms, but it does not provide legal advice. Waiver enforceability can depend on your state, country, industry, wording, signer age, activity risk, and how the form is presented. Review important waivers with a qualified attorney before use.
Start a free trial and generate, send, and store your first signed form today.
