AI · MOBILE-FIRST · HIPAA-AWARE
A wedding intake form gathers a couple's ceremony preferences, guest counts, vendor contacts, dietary restrictions, photography requirements, and contract acknowledgment well before the event. Formfy drafts the form with AI, sends a mobile signing link, and stores every signed copy with a full audit trail for planners and venues.
Built for service businesses that need signed forms before the appointment, activity, treatment, rental, event, or job.
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Wedding intake form: a structured pre-event coordination questionnaire and acknowledgment a couple completes for their planner or venue, covering guest counts, ceremony preferences, vendor contacts, dietary restrictions, photography requirements, and signed contract acknowledgment.
Legal names, preferred names, addresses, phones, and primary email for each partner.
Ceremony and reception dates, venue addresses, and target timeline for vendor coordination.
Estimated guest count, adults vs minors, accessibility needs, and seating preferences.
Officiant, processional and recessional music, religious or cultural traditions, and vow style.
Photographer, florist, catering, DJ or band, transportation, and rental contacts.
Guest meal preferences, allergies, religious dietary requirements, and kids-menu needs.
Must-have shots, family group list, video coverage, and photo release for the couple and key guests.
Budget bands, deposit schedule, and final-balance acknowledgment.
Couple confirms they have reviewed the planner or venue contract and accept the cancellation, force majeure, and liability clauses.
Electronic signature from each partner with timestamp captured at intake.
Tell Formfy your role — planner, venue, or vendor — and the AI drafts the matching intake.
Guest counts, ceremony preferences, vendor contacts, dietary needs, and acknowledgment populate automatically.
Deliver the intake link the moment booking confirms; couples complete it on their phone.
IP, timestamp, and signature geometry stored on the signed intake PDF.
Build the intake once; every new couple receives a fresh prefilled link.
Trigger the intake from your CRM, a website link, or a QR code in your welcome packet.
Each example below generates a starting-point form you can review, customize, and send for signature.
Describe the activity and we'll draft a complete, signature-ready waiver.
Send the intake the moment booking confirms so the planning meeting opens on creative work, not paperwork.
Couples complete and sign on a phone — no PDF roundtrip, no printed contracts.
Photographer, florist, catering, and DJ contacts captured in a single signed form.
Cancellation, force majeure, and liability acknowledgment ride on the same intake.
Every signed intake lives in your dashboard with IP, timestamp, and signature geometry.
Build the intake once; send it to every new couple with their event date prefilled.
From blank page to signed form in four steps.
Tell Formfy your role and the coverage included in your package.
AI drafts the intake with guest count, ceremony preferences, vendor contacts, and acknowledgment.
Deliver the intake link with the booking confirmation.
Signed intake lands in your dashboard with full audit trail.
| Feature | Paper | Generic PDF | Formfy AI |
|---|---|---|---|
| Time to first completed intake | 30-45 minutes at the booking meeting | 15-20 minutes emailing PDFs back and forth | Completed the night the couple books |
| Mobile-friendly | No | Awkward pinch-zoom PDF viewer | Native mobile form and signing |
| Audit trail | None | Date only | IP, timestamp, signature geometry |
| Reusability | Reprint per couple | Re-edit per couple | One template, prefilled per couple |
| Vendor list capture | Phoned-in or hand-written | Free-text email back | Structured fields with required contacts |
| Contract acknowledgment | Separate signature page | Separate envelope | Built into the same intake |
| Cost per signed intake | Paper, printing, mailing | Free PDF + manual chase | Included from $19/month |
Electronic signatures on wedding planning intake forms are legally enforceable under the U.S. ESIGN Act of 2000 and UETA in 49 states.
Wedding intakes can be completed and signed on a phone the night a couple books — no printer required.
Mobile-first signing eliminates the booking-meeting clipboard for new event onboarding.
Reusable intake templates remove repeat data entry for every new couple.
Tell Formfy your event role and package coverage.
AI drafts the intake with guest count, preferences, vendor list, and acknowledgment.
Deliver by SMS or email; couple signs on a phone.
Signed intake lands in your dashboard with full audit trail.
Send the intake alongside booking confirmations from your event CRM.
Trigger the intake send on new couple onboarding.
Collect the signed intake and the deposit in the same booking flow.
Mirror signed intake summaries into a shared event roster.
Route signed intakes to any tool in your stack via webhook.
Notify the planning team the moment a new intake is signed.
Example workflow
A planner confirms a new couple booking, the confirmation email includes the intake link, the couple completes guest count, vendor contacts, and the contract acknowledgment on a phone the same night, and the first planning meeting opens on creative work instead of paperwork.
A wedding intake form is a structured pre-event coordination questionnaire and acknowledgment a couple completes for their planner or venue, covering guest counts, ceremony preferences, vendor contacts, dietary restrictions, photography requirements, and signed contract acknowledgment.
A wedding intake is not federally mandated, but planner and venue contracts typically require a signed acknowledgment of cancellation, force majeure, and liability terms before services begin. Many states recognize electronic signatures on these acknowledgments under the ESIGN Act and UETA.
Describe your event role and package coverage to Formfy. The AI drafts a wedding intake with guest count, ceremony preferences, vendor contact list, dietary restrictions, and contract acknowledgment, and you customize the fields before sending.
You do not need a lawyer to build a wedding intake, but the contract acknowledgment section pulls in liability and cancellation language — those clauses benefit from attorney review for the state in which you operate.
Electronic signatures on wedding intake forms can be legally enforceable under the ESIGN Act and UETA when intent, consent, identity, and records are properly captured. Many states recognize this for event-services acknowledgments.
Couple identification, event date and venue, guest count, ceremony preferences, vendor contact list, dietary restrictions, photography requirements, budget milestones, contract acknowledgment, and signature with date from each partner.
Formfy starts at $19/month for the Basic plan with 100 submissions/month and includes a 15-day free trial. Higher tiers scale up to 2,500 submissions per month — appropriate for high-volume venues and event groups.
Yes. Every section, question, and acknowledgment block is editable. Add package-specific items — destination travel logistics, elopement witness fields, or coordinator-only timeline confirmations — as needed.
Yes. Formfy supports multi-signer intakes so each partner signs the same document with separate signature fields, IPs, and timestamps captured on the audit trail.
Yes. Pair the signed intake with a Stripe deposit collected in the same booking flow, so the couple completes paperwork and pays the deposit in one mobile session.
Formfy helps generate structured waiver, release, consent, and intake forms, but it does not provide legal advice. Waiver enforceability can depend on your state, country, industry, wording, signer age, activity risk, and how the form is presented. Review important waivers with a qualified attorney before use.
Start a free trial and generate, send, and store your first signed form today.
